The 6 Best Free Fleet Management Software

Fleet management software enables the company to track and manage their vehicles as well as drivers with efficiency on a large scale. The innovation has given more strength to owners for managing a variety of fleet vehicles at the same time.

A fleet management system includes operations like maintenance, tracking, replacement, finances, navigation, and routing. In an ever-changing world and with the speed of technological advances these days, it has become necessary for companies to invest in fleet management solutions. It reduces risk and also increases productivity significantly.

Essentials to look for:

There are various things that one should confirm before selecting a fleet management system for your company. The factors like whether the solution can address your issues, its complexity, reliability, sturdiness, and the quality of customer support. Also have a look at its privacy policies, scalability, pricing, and the ROI(return on investment).

The basic features of fleet management software:

> Preventive maintenance: A software that uses a predictive algorithm to know the amount of usage of a vehicle to give results on how long it has been since last maintenance. It ensures the longevity of a vehicle by giving accurate information through notifications/alerts to the user’s device. This helps in avoiding breakdown in the middle of a task as well as lowers the chances of accidents.

> Delivering, scheduling, and dispatching: The importance of scheduling in a large business with regular orders is of utmost importance to have a smooth run. The software keeps track of orders received from the user, assignment of it for dispatch, and fulfillment/delivery of it to the respective person. It also gives information on the number of free and engaged vehicles at a particular period.

> Safety and compliance with government regulations: There are sensors attached to each vehicle in the fleet to keep a check on the speed to avoid accidents. The fleet management software ensures that the drivers do not break rules to meet the deadline. The sensors also alert the driver for the proximity of a vehicle from others to safeguard assets.

> Asset tracking and fuel management: It displays the real-time movement of assets from one place to another or tracking immobile assets. The storage of data of these assets and their proximity to each other is also recorded. It uses a combination of mobile phones and GPS. In order to operate a large fleet, fuel management is a big task. The fleet management software helps in managing market fluctuations and making the process efficient.

Advantages of a fleet management system:

A vehicle tracking system enables the company to save up to 30% on fuel expenses. It provides the status of an engine on whether it is resting or in motion which saves one from long debates with the driver. The managers can know whether the driver is working overtime then and there instead of waiting for the arrival.

One can know whether the driver has indulged in hard breaking which could have led to damage to the vehicle or assets. The use of GPS can help guide vehicles via the shortest route thus saving both time and money. In brief, fleet management helps in achieving maximum potential in terms of potency.

Free fleet management software solutions:

• Fleet VIP
  It is the best option if your enterprise comes in the small to medium sector. The free version covers two vehicles and includes features like GPS tracking alerts, vehicle cost management, vehicle mileage, and preventive maintenance.

The features in this solution help a company in modern project management by predicting by calendar due dates instead of odometer readings for due maintenance triggers. It also has fuel usage tracking and CSV data import capability to keep your fleet sharp.

• Odoo
  It is a free open source fleet management software and is one of the most unique programs. It is customizable and also serves in areas like inventory, accounting, management, CRM, and other business requirements.

The primary features are GPS tracking and fuel management. The calendar and reminder system are prompt and it facilitates mobile access, document storing facility, and segmentation. Odoo also supports email marketing and can be integrated with social media as well.

• Open GTS
  If you have some ability to code and want to precisely track vehicles, this fleet management software is right for you. This vehicle tracking system is not like others, it only possesses the ability to track fleets and does not have other capabilities like fuel management and maintenance.

There are many ways to use Open GTS like reports based on XML that can be customized, integration with multiple mapping software, and adaptable web page decoration. It is compatible with all operating systems thus mobility won’t be an issue. It has the highest customizing ability among fleet software.

• Fleetco
  It is a free web-based fleet management system which has a GNU(general public license). It is an intuitive and easy software and can be accessed without installation or configuration on any computer. This is a multi-user and multi-language program which has a bootstrap responsive theme.

The calculations are simpler and it can detect/monitor the change of routes and unauthorized stops. It gives effortless control over report generation, engine hours, overtime measurement, and turn around times.

• Traccar
  Traccar is very similar to Open GTS as it will let you know the locations of the vehicles but won’t manage other business-related chores. It has both a server-based version and a mobile application.

This fleet management software has several tracking devices and also can be integrated with Open GTS. The system always stays up to date and keeps coming up with a good amount of new features on a frequent basis.

• GoFleet
  This fleet management solution is renowned to provide a real-time GPS tracking system. It has been a solid company for many years now and has been paving the road to success in the fleet sector by providing quality results and improved safety for vehicles. It provides potent fuel diagnostics to make maintenance easier.

One can turn rich data into opportunities and all software proceedings are in compliance with the rules. You can opt for this system if you require easy tracking and a cut of 20% in fuel consumption.

To conclude, this year is going to be a pivotal one for the fleet management industry. The involvement of big data and telematics are giving better options for fleet owners to manage their vehicles. Using data to make informed decisions has become the new normal which has led to better outcomes than ever. The fleet managers can look towards the future positively with better opportunities heading their way.